Do you know where the gaps are in your security or compliance programs?
We can help
Do you know where the gaps are in your security or compliance programs?
We can help
From Our Blog
Top 3 Reasons Your Practice Needs Office 365!
Keep your organization advancing with these great features!
I was just reading an article about how Microsoft recently announced premium Office 365 Enterprise E5 suite, which can help health organizations address their needs and improve their journey to the cloud. It includes many new ground-breaking features, but there are three that stand out as especially helpful for health organizations.
According to the Microsoft blog, these new capabilities are as follows:
New Skype for Business services such as Cloud PBX
This “enables you to eliminate separate PBX systems and transition your telephony infrastructure to the cloud. That means you can have one platform for calling, conferencing, video, and sharing. Read this blog to learn how this feature can help your health organization streamline infrastructure and achieve huge cost savings.”
Office 365 Enterprise E5 suite
This feature “also provides analytics that are as easy to use as they are powerful. Health professionals across every role to gain relevant insights quickly and easily to improve quality and efficiency.” Learn more about Power BI!
New security features
These features include “Customer Lockbox, Advanced Threat Protection, and Office 365 advanced eDiscovery.”
Microsoft explains these new security features…
Customer Lockbox answers the concerns of health organizations that understandably want full control over access to their content stored in cloud services. It gives customers new approval rights, transparency, and control over their data in the cloud. They have explicit control in the very rare instances when a Microsoft engineer may need to access their content to resolve an issue.
Advanced Threat Protection is a really cool new feature that helps guard health organizations’ data and infrastructure against unknown malware and viruses by applying behavioral analysis—no matter what device with Office 365 a health professional is using. Advanced Threat Protection includes three key capabilities for thwarting sophisticated threats in end-user email, attachments, and URLs:
- Safe Attachments help protect against unknown malware and viruses by opening documents attached to emails in cordoned-off virtual environments to detect malicious behavior.
- Safe Links provide time-of-click protection against malicious URLs by wrapping external links in special URLs that check the destination URL for threats before opening them.
- Click Trace provides rich reporting and URL trace capabilities and, for additional protection, it keeps a record of every user who has clicked on a Safe Link–wrapped URL.
Office 365 advanced eDiscovery reduces the vast amount of data that organizations today must sort through in an eDiscovery process—potentially millions of emails, text messages, instant messages, and documents for any given case—to find the small number of files that are most relevant. Advanced eDiscovery eliminates duplicate files, reconstructs email threads, and identifies key themes and data relationships. Users can train the system to intelligently explore and analyze large, unstructured data sets and quickly zero in on what is relevant. The eDiscovery feature integrates Equivio machine learning, predictive coding, and text analytics capabilities to reduce the costs and challenges that come along with sorting through large quantities of data for eDiscovery purposes.
With these features and the many more innovative offerings in the new Office 365, your health organization can keep advancing and securing its cloud solution.
See the benefits for yourself!
Video Friday: A Spectrum of Spaces
Microsoft says, “Today’s work spaces have moved toward openness and flexibility in design. But it’s not just about creating physical areas where people can collaborate. Spaces are also needed that provide privacy, for people to focus on their work. A third type of space is important, too: One where employees can contemplate, restore and relax. There is a correlation between how satisfied people are with their physical work environment, and how engaged they are in their work. The work environment can be a key strategy to help people feel a greater sense of belonging, purpose and engagement with their organizations”.
What do we say? Migrate to the cloud and turn your server room into a creative, private, relaxing space for your employees to engage and collaborate and even take a quick break to sit back and enjoy the space they’re in. If Microsoft is right, this is a win win for you. Your employees will be happy, feel more engaged in their work, and you won’t have to deal with the hassles of upkeeping your on premise server. Let us handle your IT, so you can handle your business! And happy employees means happy customers!
Not quite ready to go all in on the cloud? Luckily, you can start with a free trial of Microsoft Office 365, which gives you cloud access to the Office tools you know and love – on up to 5 devices! There are so many ways to give the cloud a try before deciding to go “all in”. Contact us for a free assessment!
Ready to give the cloud a try?
How to Make the Most of Your Work From Home Experience
I recently read an article that was sent to me from a coworker. It was from Office blogs and entitled, “How to work from home and look good doing it”. Being a work from home employee, it absolutely sparked my interest.
I know that the mobile workforce is growing, but I had no idea how quickly. The blog read, “In the last decade, the mobile workforce has increased by more than 100 percent—not that surprising when we consider the abundant improvement in technology over that same time period. Telecommuting offers wonderful benefits to companies and workers alike, with an improved work-life balance topping the charts. Not only that, but a 2015 Gallup poll shows that telecommuters are more likely to be more engaged in their jobs, and being engaged can lead to higher profitability, mobile productivity, customer engagement and other positive business outcomes.”
These statistics really impressed me. So many times, I hear people say that they wish they could work from home too. It seems that it’s not only more common, but it actually leads to more engaged employees.
Of course though, just like anything else, there is always a “but”. And this one, I can relate to more than anything. “But mobile teams experience problems of their own. At the forefront is the disconnection that naturally occurs when team members work separate from the rest of the team. Not only do telecommuters sometimes miss out on deeper relationships with co-workers, they don’t get to experience office culture and can easily miss important announcements. A case study conducted among full-time telecommuters at a Chinese travel agency even showed that mobile workers were up to 50 percent less likely to receive promotions.”
The article gave some great tips about how you can make your work from home experience as effective as possible, but I am going to share some thoughts of my own:
- Communicate – Whether your schedule is flexible, or routine, it’s important to let your team know when they can count on you to be available. Teams work better when members know what to expect of each other.
- Always meet your deadlines – This should go without saying, but it’s important to make sure you aren’t slacking off. According to the aforementioned Gallup poll, work-from-home productivity is at least as good as in-office productivity, if not better. Don’t be the one that causes your boss or co-workers to lose faith in the system. It helps to have a good, organized schedule and “to do” list.
- Use all technology available – While email certainly has its place, other technology—such as instant messaging, conferencing, etc.—helps you connect with team members in the moment. Because you don’t have the ability to stop by a co-worker’s desk or see team members at the water cooler, you should take any opportunity you can to create conversations and collaboration when appropriate.
- Regularly visit or work in the office – Many remote workers do not live close enough to visit the office weekly, but—depending on your role—regular time spent in the office is crucial to team cohesion. You and your manager will need to discuss how often is “enough,” but you’d be amazed how much it helps to show your face every once in a while. When co-workers have spent time with you in person, it makes it easier for them to approach you online or via phone when they need to chat about an issue or project. I go into the office once a week, and it makes such a huge difference to just have the chance to work together, in person and just see my coworkers’ faces.
- Build relationships with co-workers who can keep you informed – Even if you visit the office on occasion, you’ll probably miss out on some news or information when you aren’t there. Check in regularly with office friends who will gladly keep you apprised of anything important—even a shift in the office culture or mood. I have no idea where I would be without my office friends who always make sure I am up to speed on what is going on. There are definitely important things you miss when you aren’t in the office daily.
If it weren’t for Office 365, sure, I could still work from home, but not as efficiently. This is one of those technologies that allows me to connect and collaborate with my coworkers on a daily basis even though I can’t be in the office that much.
Give Office 365 a try!
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